Free tool
Late-payment letter maker
Fill in the invoice once and get a reminder for each stage: friendly, firm and final. Copy it into an email or download it.
Invoice {invoice} for {amount} Invoice {invoice} for {amount}: {late} overdue Final notice: invoice {invoice} for {amount} Hi {client}, A quick heads-up that invoice {invoice} for {amount} is due on {due}. You can pay here: {pay} Let me know if you need anything from me to process it. Thanks, {sender} Hi {client}, Invoice {invoice} for {amount} was due on {due} and is {late} overdue. Can you let me know when it will be paid? If something is holding it up, tell me and I will help sort it out. You can pay here: {pay} Thanks, {sender} Hi {client}, Invoice {invoice} for {amount}, due on {due}, is {late} overdue. {extra} Please pay by {payBy}: {pay} {sender} As set out in our agreement, I have paused further work until it is paid. {fee} Hi {client}, Invoice {invoice} for {amount}, due on {due}, remains unpaid despite my reminders on {reminders}. Please pay in full by {deadline}. If it is not received by then, I will pursue the amount through {nextStep}. You can pay here: {pay} {sender}Not overdue yet
Quote, agreement and payment templates to go with this: The Paperwork and Payment Set, $12.99.
When to send each one. Friendly about a week after the due date. Firm at two weeks, with work paused if your agreement allows it. Final at three weeks, with a specific deadline about seven days out. Keep the tone flat at every stage, and always include the invoice number, the amount and the way to pay. Put the dates in your calendar the day you send the invoice.
Before you go to court. Small-claims limits and filing fees vary by province or state, and they change. Check the small-claims court page where the customer is based before you name it as a next step.
General information for small service businesses. Not legal, tax or financial advice. Everything you type stays in this browser: it is saved on this device only and never sent anywhere, apart from the email address if you sign up.